Scheduling a meeting sounds simple until you have to go back and forth with someone over times, calendars, and availability. That is the problem SwipToMeet is trying to solve: pick a meeting type, set the limits, invite people, and let the app find a time that works.
I tested SwipToMeet on two iPhone 6 Plus devices, with the app installed on one phone and not installed on the other. That made it easy to see both sides of the process: the organizer inside the app and the invited person using only a text message link.
Quick Answer
SwipToMeet lets you create a meeting from your iPhone by choosing a meeting template, setting available days and times, selecting a duration and location, adding participants, and sending out a scheduling invite. The person you invite does not need the app installed. They can respond through a clean mobile web page sent by text message.
Once everyone accepts a suitable time, SwipToMeet confirms the meeting, shows a notification inside the app, and sends a follow-up text with the final time and a link to add it to a calendar.
Starting A Meeting
When you first open SwipToMeet, the main screen gives you a few meeting options: Any Meeting, Lunch Meeting, and Custom Templates. The custom template option looks useful for people who regularly schedule the same kind of meeting, although I focused on setting up a first basic meeting.
There are also tabs along the bottom for Schedule, Timeline, Notifications, and Menu. The Timeline view shows calendar items pulled into the app, including upcoming and past events. In my case, it showed normal calendar items like school pickup and drop-off because those were the calendars connected to the phone.
The Notifications tab is where the back-and-forth activity shows up once people start accepting or rejecting proposed meeting times.
Calendar Setup
SwipToMeet can connect with your calendars so it knows which blocks of time should be considered busy. This matters because most people have more than one calendar on their phone, and not every calendar should block off meeting availability.
In the calendar settings, you can see which calendars are enabled and when they last synced. If you use multiple devices, the app can also show the devices connected to the account and the calendars available on each one.
I had a lot of calendars available, but I only wanted the ones that actually tie up my time. That is the practical part of this setup: turn on the calendars that matter and leave the extra ones out so the app has a cleaner view of your real availability.
Choosing Availability
For this test, I started with the Any Meeting option. SwipToMeet offers preset time windows like 9 to 5, lunch, evening, and other. I used Other so I could manually adjust the meeting window.
The app lets you toggle days of the week on and off, then set the time range. For the test, I changed the start time from 9:00 a.m. to 10:00 a.m., set the end time around 11:30 a.m., and excluded Wednesday. That kind of control is useful when you have an odd schedule or a one-off conflict that should not be included.
After that, the app asks how long the meeting should be. I selected one hour. Setting the duration early is helpful because SwipToMeet is not just looking for any open spot; it needs to find a slot that is long enough for the meeting.
Location And Participants
Next, SwipToMeet asks where the meeting will happen. The options include in-person locations like an office or coffee shop, plus remote options such as online or on the phone. For this test, I chose an online or phone-style meeting.
Adding participants can be done from contacts using the plus button, or manually if the person is not already in your address book. I added my wife Veronica from contacts because the second iPhone in the test was the invited device.
Before sending the invite, SwipToMeet shows a summary of the meeting. You can review the location, participants, title, agenda, duration, calendars, earliest date, and latest date. The earliest and latest date options are useful if the meeting has to happen within a specific window, such as this week instead of drifting into next month.
Remote Meeting Options
For an online meeting, SwipToMeet includes a remote meeting tool setting. In my test, I could choose from options like Skype, phone, and Hangouts. I selected Skype and entered a Skype name so the other person would have the meeting information ready later.
One thing I noticed is that it would be nice to have custom remote meeting options. The built-in choices cover common tools for the time, but custom fields would make the app more flexible for whatever service someone actually uses.
Sending The Invite
Once the meeting details are ready, there is a Start Scheduling button in the meeting summary screen. It blends into the interface a bit, but that is the button that sends the scheduling request to participants.
After sending, SwipToMeet shows categories for participants so you can see who has responded and who has not. In my test, there was only one invited person, but the same idea would be more useful with a larger group.
What The Invited Person Sees
The second iPhone did not have SwipToMeet installed, which was important for the test. The invite arrived as a text message from the SwipToMeet service, not directly from my personal number. The message said that I was looking for a suitable time for a meeting and included a link.
When I opened the link on the phone without the app, it launched a mobile web page. The page looked very close to the app experience, which was a good sign. It did not feel like a rough fallback page.
From there, the invited person can provide availability, say they are not attending, or view meeting details. The details screen shows the meeting information, the scheduling window, the days being considered, and participant status.
Accepting Or Rejecting Times
The availability screen presents a proposed time and gives the invitee simple controls to accept, reject, or view more information. I rejected the first suggested time, and the web page moved to the next available option.
After checking the meeting information, I accepted one of the proposed times. Because there was only one participant in this test, that was enough for SwipToMeet to find a final meeting time.
Once the time was confirmed, both phones showed confirmation. The organizer phone showed a celebratory confirmation inside the app, and the invited phone also showed that an available time had been found. SwipToMeet then sent a text message with the final time, date, and a link to add it to the calendar.
Notifications And Follow-Up
Back inside the app, the Notifications area showed the scheduling activity, including the accept and deny actions. That record is useful because it gives you a quick history of how the meeting came together.
For a simple one-person test, the notification history is not critical. For a larger meeting with several people, it would be much more helpful because you could see who responded and how the scheduling process played out.
The strongest part of the test was that the invited person did not need to install anything. They received a text message, opened a link, reviewed the meeting, and responded from the browser. That removes a lot of friction.
Key Takeaways
- SwipToMeet can create a meeting by combining calendar availability, selected days, time windows, duration, location, and participants.
- Invitees do not need the SwipToMeet app installed; they can respond through a mobile web link sent by text message.
- You can choose which calendars SwipToMeet uses, which helps avoid blocking time from calendars that should not affect scheduling.
- The app supports remote meeting options like Skype, phone, and Hangouts, though custom options would make it more flexible.
- The Notifications tab keeps a record of the scheduling back and forth, including accepted and rejected times.
- Once a time is found, SwipToMeet sends a confirmation and a calendar link.
Watch the Video
The video above above to see the full SwipToMeet setup on two iPhone 6 Plus devices, including the organizer view, the text invite, and the web response flow for someone without the app installed.
